The Fiscal Assistant provides comprehensive accounting and financial administrative support to ensure the accuracy, integrity, and timeliness of the organization’s financial operations. The position supports accounts payable and receivable, general ledger, reconciliations, grant accounting, payroll, financial closing, and audit preparation. The role requires accountability, accuracy, organization, independent problem-solving, and the ability to manage assigned responsibilities with minimal supervision.

Essential Functions

• Process accounts payable invoices, verify supporting documentation, maintain vendor records, and prepare approved payments.
• Assist with accounts receivable, deposits, revenue recording, and monitoring outstanding receivables.
• Maintain accurate general ledger coding and assist with journal entries and account corrections.
• Prepare monthly balance sheet reconciliations and supporting schedules.
• Assist with bank, credit card, payroll liability, accrued expense, prepaid expense, and other assigned reconciliations.
• Assist with grant accounting, including expenditure tracking, funding allocations, reimbursement documentation, and grant reporting.
• Support monthly, quarterly, and annual financial closing activities.
• Assist with financial reporting, budget monitoring, and departmental expense analysis.
• Maintain accurate, organized financial records supporting internal controls and external audits.
• Assist with annual financial statement audits, grant audits, and other regulatory reviews.
• Use accounting software and Microsoft Excel to maintain records and improve accounting processes.
• Maintain confidentiality and comply with organizational financial policies and procedures.
• Demonstrate initiative, self-learning, and professional development to strengthen accounting skills and operational independence.
• Perform other accounting and fiscal responsibilities as assigned by the CFO or designated supervisor.

Education and Experience

• Associate degree in Accounting, Finance, Business Administration, or equivalent is required.
• Three or more years of accounting or bookkeeping experience required.
• Experience working in nonprofit healthcare or grant-funded organizations preferred.
• Knowledge of accounts payable, accounts receivable, general ledger, and account reconciliations is required.
• Understanding of basic GAAP accounting principles required.
• Proficiency in Microsoft Excel and accounting software required.
• Strong organizational and analytical skills; ability to maintain confidentiality required.
• Ability to work independently, prioritize assignments, and meet established deadlines is required.

Performance Expectations

The Fiscal Assistant is expected to demonstrate consistent accuracy, accountability, initiative, and professional growth. Assigned responsibilities must be completed within established deadlines, with appropriate supporting documentation and timely communication regarding unresolved matters.